By now you may have heard it’s possible to use the cloud to manage your business-to-business EDI (Electronic Data Exchange). But did you know about the possible cost benefits that can result from using the cloud over traditional EDI methods?
The term ‘cloud’ simply refers to software and services that run on the internet, instead of locally on your computer. The information on your social media apps, like Instagram, Facebook and Twitter is all stored on the cloud and Netflix, Google Drive and Dropbox are other examples of popular cloud services.
Exactly what EDI solution is best for you depends on your specific business needs, but you may find that the cloud is the way to go when it comes to cost-effectiveness and convenience. Let’s explore how it can save your business money.
You won’t have to pay for software updates
Some EDI providers offer a service that involves installing their software onto a specific machine in your office. In some cases, they can then charge you an additional cost when that software needs updating.
Using the cloud cuts out the need to install the software onto a specific machine and the extra cost involved in updating the software. At NetEDI, we manage all software updates ourselves from a central location so you will never have to worry about your system becoming out of date or failing to meet your business needs.
Save money by freeing up staff time
With cloud technology, the responsibility of maintaining and monitoring everything lies with your EDI provider. This means there will be less demand for in-house IT staff. This also means that your staff will be able to focus their efforts on higher value tasks which contribute to business profit and growth.
Flexible payment plans
Cloud technology usually involves more flexible payments plans that allow you to spread the cost of your solution over a longer period of time. For example, in stead of paying one large payment upfront for on-premise software, you will probably have a choice between a few different cloud-based plans that allow you to pay monthly.
Exactly how your payment plan works and whether it will go up if your solution changes depends on who your specific provider is, and you should always check the fine print carefully before you agree to anything.
You can always make sure that your system is serving your business in the best way possible by scaling up when your business is growing and scaling down during quieter periods.
Cloud software is designed to be extremely flexible and efficient, which means you won’t find yourself in a position where you’re locked into a payment plan for a solution that isn’t working hard for you.
Easy access to important data
One of the most crucial ways in which cloud-based EDI can save your organisation money is by providing clear, accurate data on which you base your business decisions. Cloud technology allows you to access up-to-date, vital and accurate information from any device connected to the internet, giving you a clear advantage when it comes to making key business decisions and responding to changes in the marketplace.
Are you using cloud-technology to manage your EDI? If you’re not and you want to know more about how this approach can save you money and time, just get in touch with one of our advisors using the options at the top of the page. They will be happy to have a no obligation chat with you about your business needs and the different available solutions.